PRIVACY POLICY

Effective Date: February 24, 2025

I. INTRODUCTION

Concamera Entertainment LLC (“Concamera,” “we,” “us,” or “our”), with a business address at 1801 California St Suite 2400, Denver, CO, and operating under the names Concament and Concam, is committed to protecting the privacy of individuals whose information we collect. This Privacy Policy explains how we collect, use, and protect personal information related to our media production services, websites (www.concameraentertainment.com), (www.concament.com), and other interactions.

As a media production company, we handle various types of information, from client details and website visitor data to sensitive materials related to our projects, including footage, interviews, and talent releases. This Privacy Policy describes our practices regarding this information, including how we maintain confidentiality, use information solely for intended project purposes, obtain necessary consents, and protect the privacy of individuals featured in our productions. We never sell your data.

Contact Information:

Concamera Entertainment LLC
1801 California St Suite 2400
Denver, CO 80202
720-663-9243
Admin@concament.com

II. INFORMATION WE COLLECT

We collect the following types of information:

Personal Information:

Contact Information: Names, email addresses, phone numbers, postal addresses, and other contact details.
Identification Information: Government-issued identification (if required for specific projects and with consent), social security numbers (only if legally required and with explicit consent), and other identifying information.
Biographical Information: Resumes, headshots, portfolios, and other biographical information related to talent or crew.
Sensitive Information: In limited circumstances, and only with explicit consent, we may collect sensitive information such as health information (e.g., if relevant to a project and with appropriate releases) or information about an individual’s background (e.g., for background checks, if legally permissible and with consent).

Media Content:

Images, Videos, and Audio Recordings: Photographs, video footage, audio recordings, and other media captured during productions.
Signatures: Digital or physical signatures on contracts, releases, and other documents.

Professional Information:

Company names, agency names, job titles, roles, and other professional details of clients, talent, crew, and other individuals.
Business contact information.
Professional affiliations and memberships.

Financial Information:

Payment details (e.g., credit card information, bank account details) for processing payments to talent, vendors, or for services rendered.
Contract terms, payment schedules, and other financial information related to projects.
Tax information (if legally required).

Technical Data:

IP addresses, browser types, device information (operating system, hardware), referring website, pages visited, timestamps, and other technical data related to website usage.
Log files and server information.

Usage Data:

Information about how users interact with our website or services, such as pages visited, time spent on pages, links clicked, features used, and search queries.
Analytics data collected through tools like Google Analytics.

Content Submitted by Users:

Photos, videos, audio recordings, text, comments, reviews, and other content submitted by users through our website or other platforms.
Scripts, storyboards, and other creative materials.

Collection Methods:

We collect this information through various means, including:

Directly from Individuals: Through contracts, release forms, applications, interviews, auditions, and other interactions.
During Filming or Recording: Information captured during the production process.
From Third-Party Sources: From casting agencies, talent platforms, production databases, and other third-party sources. We will only do so if we have a legitimate reason and if the third party is permitted to share this information with us.
Publicly Available Sources: From publicly available databases, directories, and online resources.
Website Contact Forms: Information submitted through contact forms on our website.
Website Analytics Tools: Data collected through tools like Google Analytics to understand website usage and improve our site.
Cookies and Tracking Technologies: Information collected through cookies and other tracking technologies as described in our Cookie Policy.

III. PURPOSE OF DATA COLLECTION

We collect and use your information for the following specific purposes:

Production and Distribution of Media Content:

We use personal information to facilitate the creation, production, distribution, and marketing of our media content. This includes:

Casting: Evaluating talent submissions (including resumes, headshots, and audition tapes), contacting potential talent, negotiating contracts, and managing talent releases.
Crew Management: Hiring and managing production crew (including directors, cinematographers, editors, and other personnel), processing payroll, and managing crew contracts.
Location Management: Securing filming locations, obtaining permits, and coordinating with property owners.
Talent Releases and Agreements: Obtaining necessary releases and agreements from talent, interviewees, and other individuals featured in our productions, including usage rights for their images, likenesses, and voices.
Filming and Recording: Capturing footage, audio recordings, and other media during productions.
Post-Production: Editing, processing, and mastering media content.
Distribution: Distributing content to broadcasters, streaming platforms, film festivals, or other outlets.
Archiving: Archiving and preserving our work for historical and archival purposes.

Client Communication and Management:

We use personal and professional information to:

Communicate with clients about project proposals, contracts, budgets, and timelines.
Manage client accounts and projects.
Provide client support and address inquiries.
Send project updates and progress reports.

Talent Management:

We use personal and professional information to:

Evaluate talent for specific roles based on their skills, experience, and suitability.
Negotiate contracts, including usage rights, payment terms, and other contractual obligations.
Process payments, residuals, and royalties to talent.
Maintain talent databases, including contact information, resumes, headshots, and performance history.
Coordinate auditions and screen tests.

Marketing and Promotion:

With your explicit consent, we may use your contact information to:

Send you newsletters and updates about our company, productions, and services.
Promote our projects through email campaigns, social media, and other marketing channels.
Target advertising to specific audiences based on their interests and demographics.
Conduct market research and analyze the effectiveness of our marketing campaigns.

You may opt out of these marketing communications at any time by following the unsubscribe link in our communications or contacting us directly.

Website Administration and Improvement:

We use technical and usage data to:

Administer and maintain our website, ensuring its functionality and security.
Analyze website traffic, user behavior, and trends to understand how users interact with our site.
Improve website design, content, and user experience.
Diagnose and troubleshoot technical issues, including bugs and errors.
Prevent fraud and abuse on our website.

Legal Compliance:

We may use your information to:

Comply with applicable laws, regulations, and legal processes, including subpoenas, court orders, and other legal requests.
Protect our legal rights and defend against legal claims.
Prevent fraud, abuse, and other illegal activities.

Business Operations:

We may use your information for internal business operations, such as:

Accounting and financial management, including invoicing, billing, and tax compliance.
Human resources and personnel management, including hiring, onboarding, and managing employees.
Project planning and management, including budgeting, scheduling, and resource allocation.
Data analysis and reporting to improve our business operations and decision-making.

Other Purposes:

We may use your information for other purposes that are compatible with the purposes described in this Privacy Policy. If we use your information for a purpose not described in this policy, we will provide you with notice and, if required, obtain your consent.

IV. DATA SHARING AND DISCLOSURE

We may share your personal information with the following categories of third parties for the purposes described in this Privacy Policy:

Service Providers:

We engage third-party service providers to perform various functions on our behalf, such as:

Payment Processing: We share payment information with payment processors to process payments for services rendered or payments to talent and vendors.
Cloud Storage: We may store data with cloud storage providers for secure data storage and backup.
Post-Production Services: We may share footage, audio recordings, and other production materials with post-production houses, editors, and other vendors involved in the post-production process.
Marketing and Advertising: With your consent, we may share your contact information with marketing agencies or platforms to conduct email marketing campaigns, targeted advertising, or other promotional activities. You have the right to opt out of these communications at any time.
Website Analytics: We share website usage data with analytics providers like Google Analytics to analyze website traffic and improve our website.
IT and Technical Support: We may share data with IT support providers to maintain our systems and software.
Legal and Accounting Professionals: We may share information with our legal and accounting professionals for legal advice, compliance, and financial management.

Business Partners:

Production Partners: For co-productions or joint ventures, we may share information with our production partners as needed to facilitate the project.
Distributors and Broadcasters: We may share completed productions, including personal information contained within the footage, with distributors, broadcasters, streaming platforms, and other distribution outlets.

Legal Requirements:

Government Authorities: We may disclose your information to government authorities or law enforcement if required by law, legal process, or governmental request.
Legal Compliance: We may disclose your information if we believe in good faith that such disclosure is necessary to:
- Comply with applicable laws, regulations, or legal processes.
- Protect our legal rights or defend against legal claims.
- Investigate or prevent fraud, abuse, or other illegal activities.
- Protect the safety of individuals.

Business Transfers:

In the event of a merger, acquisition, or sale of all or a portion of our assets, your information may be transferred as part of that transaction. We will notify you of any such transfer and provide you with an opportunity to opt out.

Other Disclosures:

We may disclose your information in other circumstances with your consent or as permitted by law.

V. DATA RETENTION

We retain your personal information for as long as necessary to fulfill the purposes for which it was collected, comply with legal obligations, and meet legitimate business needs. We have internal data retention policies that outline specific retention periods for different types of data. We regularly review these policies and our data to ensure compliance and minimize data retention.

Here are some examples of our data retention practices:

Production Materials:

Footage and Audio Recordings: We retain raw footage and audio recordings for [Number] years after the completion of a project, or indefinitely for archival purposes, depending on the terms of our agreements with clients and talent, the nature of the project (e.g., historical or documentary), and our legitimate business interests in preserving the material. We may retain edited versions of productions indefinitely for promotional and archival purposes.
Talent Releases and Agreements: We retain talent releases and agreements for [Number] years after the completion of the project or as long as necessary to comply with contractual obligations and protect our legal rights.
Scripts, Storyboards, and Other Creative Materials: We may retain these materials indefinitely for archival and creative reference purposes.

Client Information:

Contact Information: We retain client contact information for [Number] years after the completion of the last project or as long as the client maintains an active account with us.
Project-Related Documents: We retain contracts, invoices, and other project-related documents for [Number] years after the completion of the project to comply with accounting and tax regulations.

Talent Information:

Resumes, Headshots, and Portfolios: We retain these materials for [Number] years or as long as the talent has an active profile with us, or until they request removal.
Audition Tapes and Performance Records: We may retain these materials for [Number] years for casting and talent evaluation purposes.

Website Data:

Website Analytics Data: We retain website analytics data for [Number] months.
Website User Account Information: We retain your account information for as long as your account is active. You may delete your account at any time, after which your account information will be deleted, although we may retain some data for legal or business reasons (e.g., to comply with legal obligations).

Financial Records:

We retain financial records, including invoices, receipts, and payment information, for [Number] years to comply with tax and accounting regulations.

Job Applications:

We retain job applications and resumes for [Number] months after the position is filled or the application is no longer under consideration.

Marketing Data:

We retain marketing contact information for as long as we have your consent to send you marketing communications. You may withdraw your consent at any time.

We have a process for regularly reviewing and deleting data that is no longer needed. We also comply with data deletion requests as required by applicable law.

VI. INDIVIDUAL RIGHTS

We respect your rights regarding your personal information. You have the following rights, subject to applicable law:

Access: You have the right to access the personal information we hold about you and to receive a copy of that information.
Correction: You have the right to correct any inaccuracies or incomplete information in your personal data.
Deletion (“Right to be Forgotten”): You have the right to request that we delete your personal information, subject to certain exceptions, such as legal obligations that require us to retain the data.
Objection: You have the right to object to the processing of your personal information for certain purposes, such as direct marketing.
Restriction of Processing: You have the right to restrict the processing of your personal information in certain circumstances, such as when you contest the accuracy of the data.
Data Portability: You have the right to receive a copy of your personal information in a structured, commonly used, and machine-readable format, and to transmit that data to another controller.
Withdrawal of Consent: If we process your personal information based on your consent, you have the right to withdraw your consent at any time.
Opt-Out of Marketing Communications: You have the right to opt out of receiving marketing communications from us at any time. You can do so by clicking the “unsubscribe” link in our marketing emails or by contacting us directly.

Exercising Your Rights:

To exercise any of these rights, please contact us at:

ConCamera Entertainment LLC
1801 California St Suite 2400
Denver, CO
720-663-9243
Policies@ConcamEnt.com

We will respond to your request within [Number] days/weeks (or as required by applicable law). We may require you to verify your identity before processing your request.

Limitations:

Please note that some of these rights may be limited by applicable law or by our legitimate business purposes. For example, we may not be able to delete your data if we are legally required to retain it. We will inform you of any limitations that apply to your request.

No Sale of Personal Information: We do not sell your personal information.

VII. CHILDREN’S PRIVACY

We do not knowingly collect personal information from children under the age of 13. Our website and services are not directed to children under 13. If you become aware that a child under 13 has provided us with personal information without parental consent, please contact us immediately at Policies@ConcamEnt.com. If we learn that we have collected personal information from a child under 13 without parental consent, we will take steps to delete that information as quickly as possible.

If you are a parent or guardian and believe that your child under 13 has provided us with personal information, please contact us at Policies@ConcameraEntertainment.com. We will make reasonable efforts to verify your identity and investigate the matter.

VIII. COOKIES AND TRACKING TECHNOLOGIES

We use cookies and other tracking technologies on our website to enhance your browsing experience, personalize content, and analyze website traffic.

What are Cookies?

Cookies are small text files that are placed on your device (computer, smartphone, or tablet) when you visit a website. They are widely used to make websites work more efficiently, as well as to provide information to the website owners.

Types of Cookies We Use:

We use the following types of cookies on our website:

Essential Cookies (Strictly Necessary Cookies): These cookies are essential for the website to function properly. They enable you to navigate the website and use its features, such as accessing secure areas. These cookies do not gather information about you that could be used for marketing or remembering where you have been on the internet. Because these cookies are strictly necessary, we do not require your consent to use them.
Functional Cookies (Preference Cookies): These cookies allow the website to remember choices you make (such as your language preference, region, or font size) and provide enhanced, more personalized features. They may also be used to provide services you have asked for, such as watching a video or commenting on a blog. The information these cookies collect may be anonymized, and they cannot track your browsing activity on other websites. We will request your consent to use these cookies.
Analytical/Performance Cookies: These cookies collect information about how you use the website, such as which pages you visit most often, and if you get error messages from certain pages. These cookies help us understand how users interact with our website, identify areas for improvement, and optimize our website’s performance. These cookies do not collect information that identifies you personally. All information these cookies collect is aggregated and therefore anonymous. We only use this information to improve how our website works. We will request your consent to use these cookies.

Third-Party Cookies:

We may allow third-party service providers to set cookies on our website. These third parties may collect information about your online activities over time and across different websites. We do not control these third-party cookies, and you should consult the respective privacy policies of these third parties for more information.

Other Tracking Technologies:

In addition to cookies, we may use other tracking technologies, such as web beacons (pixel tags) or local storage, to collect information about your browsing activity on our website.

Managing Your Cookie Preferences:

You have the right to choose whether or not to accept cookies. Most web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer. You can also delete cookies that have already been set. However, please note that if you disable or delete certain cookies, some parts of our website may not function correctly.

IX. CHANGES TO THIS PRIVACY POLICY

We regularly review and update this Privacy Policy at least quarterly, or more frequently as necessary, to reflect changes in our data processing practices, legal requirements, or business operations. We encourage you to review this Privacy Policy periodically to stay informed about our privacy practices.

Notification of Changes:

We will notify you of any material changes to this Privacy Policy through the following channels:

Website Notice: We will post a prominent notice on our website for a reasonable period of time (e.g., 30 days) before the changes take effect.
Email Notification (If Applicable): If you have subscribed to our newsletter or have an account with us, we may also send you an email notification to the email address associated with your subscription or account.
Website Blog: We may announce updates to our privacy policy on our website blog.
Notification Page: We may use a dedicated notification page on our website to announce policy changes.
SMS/Text Message (If Applicable): If you have provided us with your mobile phone number and consented to receive SMS messages from us, we may notify you of material changes via text message.

Minor Changes:

We may make minor changes to this Privacy Policy (e.g., typographical corrections, clarifications) without providing specific notice. However, the updated Privacy Policy will always be available on our website, and the “Effective Date” at the top of this policy will be updated to reflect the date of the change.

Effective Date:

The “Effective Date” at the top of this Privacy Policy indicates the date the policy was last updated.

Acceptance of Changes:

Your continued use of our website or services after the effective date of the revised Privacy Policy constitutes your acceptance of the updated policy. If you do not agree with the changes, you should discontinue using our website and services.

X. CONTACT INFORMATION

If you have any questions or concerns about this Privacy Policy or our data processing practices, please contact us at:

ConCamera Entertainment LLC
1801 California St Suite 2400
Denver, CO
720-663-9243
Policy@ConcamEnt.com

You can also contact us through our online contact form at www.concameraentertainment.com/contact

XI. GOVERNING LAW

This Privacy Policy and all matters relating to it shall be governed by and construed in accordance with the laws of the State of Colorado, without regard to its conflict of law principles.